Proposed Micro-Shoot Permit Process


SAASP argues that a more flexible, innovative process for managing micro-shoots – via notification rather than permissions – could be introduced to improve Stills Operation and still retain governance and diligence for the City of Cape Town

Rationale
• An estimated 70% of stills shoots are microshoots.
• Microshoots operate as small, self-contained teams of 8-10 people travelling in two vehicles (eg. Minibus, panelvan). Their impacts are similar to those of news crews.
• The typical stills microshoot runs over 8 days and utilises a range of locations, both private and public.
• Microshoots typically use several different locations each day.
• Producers typically identify the range of locations they require in advance, and then apply for permits to guarantee access to those locations.
• However, the key to delivery of a successful microshoot is flexibility; producers need to be able to switch locations on demand – generally due to weather changes (which includes changes in wind direction)
• At present, this core element of flexibility is constrained by the CTFPO permit process for microshoots, which demands each location be pre-booked a minimum of 24 hours in advance.
• Unfortunately, the CTFPO does not have the capacity to administrate the levels of flexibility that microshoots demand.
• In spite of this, the City of Cape Town has clung to this outdated procedure due to the demands of ‘governance’.

Proposal
SAASP proposes the following:

• a 3 month Pilot, to assess the impacts on both the Stills Producers and the CTFPO

• available ONLY to micro-shoots – one minibus and panel van with 10 cast and crew
• ALL shoots that are larger than this MUST apply for a permit as normal.
• All microshoots must apply for a permit PER JOB, noting the days on set, and the proposed range of locations. (this gives the CTFPO the opportunity to flag any conflicts)
• The application must include details of Company, Job and production manager
• The permit is for the full period of the job (shoot dates)

• Once the permit is approved, the Production Company must notify the CTFPO each and every time it uses a new location
• this could be managed as simply as: http://www.freeonlinesurveys.com/previewsurvey.asp
• Any production on set without a permit and proof of notification will be removed from the pilot programme.

• applicable ONLY to outdoor space that is free for public access
• would NOT apply to city buildings – these still require permits for access
• would NOT apply to the Cut Off Highway – this still requires permits for access
• would apply to public venues with entrance fees – eg. Seapoint Pool, Atlantis Dunes; teams to pay normal entrance fees for admittance.

• Any specific location required must be booked as normal.
• A time limit for use of a location may also be considered – if a shoot wishes to use a location all day, then they would require a normal permit.
• micro-shoots permitted through this pilot must and always make way for confirmed location bookings
• micro-shoots must abide by all existing by-laws – eg. NO road closures / interruption of traffic, NO blocking sidewalks, NO blocking footpaths or public access, NO public indecency etc.

Conclusion
Introduction of a microshoot permit – which would put small stills teams on equal footing with tour operator minibuses and news crews – would improve Stills Operation, alleviate pressure on CTFPO staff and still retain governance and diligence.